ResourcesTimesheets
Team Management

Timesheet Software for Australian Businesses

Review staff hours, approve timesheets, and export everything to CSV for seamless payroll processing — no manual calculations needed.

Hours tracking
Approve entries
📥 CSV export
📍 Per location
Timesheets — Week of 31 Mar
Staff
Mon
Tue
Wed
Total
Status
SM
Sarah M.
Manager
8.0h
8.5h
7.5h
38.5h
Approved
JT
James T.
Barista
8.0h
8.5h
7.5h
32.0h
Pending
EW
Emma W.
Waitstaff
8.0h
8.5h
7.5h
28.5h
Pending
LC
Liam C.
Chef
8.0h
8.5h
7.5h
40.0h
Approved
4 staff · 139.0 hrs totalExport CSV
How to

Reviewing and exporting timesheets

Follow these steps to review staff hours and export payroll-ready data.

1

Open the Timesheets page

From your dashboard, click 'Timesheets' in the top navigation bar. You'll see a summary of all staff hours for the current pay period, with their approval status at a glance.

Dashboard → Timesheets
Dashboard
Roster
Timesheets
Staff
Click Timesheets in the navigation bar
2

Filter by date range and location

Use the date picker to select a specific pay period and the location dropdown to focus on a particular site. This narrows the view so you only see the entries that matter for each payroll run.

Filters
Date range
31 Mar – 6 Apr 2025
Location
CBD Cafe
All locations
CBD Cafe
Westside Bar
3

Review and approve entries

Click on any staff member's row to see a breakdown of their daily hours, clock-in and clock-out times, and any break deductions. Approve individual entries or use 'Approve all' to batch-approve the entire period.

Approve timesheet — James T.
JT
James T.
Barista · 32.0 hrs this week
Mon 6:00a – 2:15p (7.75h)Pending
Wed 6:00a – 2:30p (8.0h)Pending
Thu 6:00a – 2:00p (7.5h)Pending
Approve all
Flag issue
4

Export to CSV for payroll

Once all entries are approved, click 'Export CSV'. Rundeck generates a payroll-ready file with staff names, total hours, overtime, and pay rates. Drop it straight into your accounting or payroll software.

Export to CSV
📥
Export ready
4 staff · 139.0 hrs · All approved
File preview
name,role,hours,rate,total
Sarah M.,Manager,38.5,$32.00,$1232.00
James T.,Barista,32.0,$24.50,$784.00
...
Download CSV
Tips

Get the most from timesheets

A few ways to streamline your payroll workflow.

Approve weekly
Set a regular day each week to review and approve timesheets. This keeps payroll on track and avoids a last-minute rush at the end of the pay period.
🔍
Check for anomalies
Look out for unusually long shifts or missed clock-outs. Rundeck flags entries that exceed expected hours so you can follow up before approving.
📊
Use the cost summary
The timesheet overview shows total labour cost per location. Compare it to your budget to spot overruns before they hit payroll.
📍
Filter by location
If you manage multiple sites, filter timesheets by location so each manager can review and approve their own team independently.
🔄
Automate with integrations
Connect Rundeck to your payroll provider (Xero, MYOB, QuickBooks) to skip the CSV step entirely and sync approved hours automatically.
📝
Add notes to edits
If you need to adjust an entry, always add a note explaining the change. This creates an audit trail and keeps staff in the loop.
FAQ

Common questions

How are timesheets generated?+
Timesheets are automatically created from clock-in/out records. Managers can review, edit, and approve before exporting to payroll.
Can I export timesheets to MYOB or Xero?+
Yes. Rundeck supports payroll export in formats compatible with MYOB, Xero, and other Australian payroll software.
How do overtime calculations work?+
Rundeck tracks hours against your configured award rates and automatically flags overtime based on daily and weekly thresholds.

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