Resources›Clock In / Out
Team Management

Employee Clock In & Out App

Let staff clock in from their phone or a shared kiosk, verified with GPS — so you always know who's on shift and where.

📍 GPS verified
📱 Mobile & kiosk
☕ Break tracking
⏱ Live hours
Clock In — CBD Cafe
9:02 AM
Monday, 31 March 2025
CBD Cafe · GPS verified
Clock In
Scheduled: 9:00a – 5:00p·Barista shift
How to

Clocking in and out of a shift

Here's how staff use the clock feature from start to finish.

1

Open the clock screen

Staff open the Rundeck app on their phone or navigate to the shared kiosk at their location. The clock screen shows the current time, their scheduled shift, and the location they're assigned to.

Rundeck — Clock
My Shifts
Clock
Messages
Tap Clock to open the time clock
2

Select the location

If your staff member works across multiple sites, they choose which location they're clocking in at. Rundeck uses GPS to verify they're within range of the selected venue.

Select location
Your locations
CBD CafeIn range
Westside Bar2.4 km away
Northside Kitchen2.4 km away
3

Clock in with GPS verification

Staff tap the 'Clock In' button. Rundeck captures their GPS coordinates and verifies they're at the correct location. The clock starts running and the shift status updates to 'Clocked In' in real time.

Clocked in
Clocked In
Since 9:02 AM · CBD Cafe
2h 15m
Elapsed
5h 45m
Remaining
4

Take breaks

During the shift, staff can log paid or unpaid breaks by tapping 'Start Break'. The timer pauses for unpaid breaks and resumes automatically. Managers can see break durations in the timesheet.

Break in progress
On Break
12:32 PM
Break started at 12:15 PM · 17 min
End Break
Worked: 3h 13m·Break: 17m
5

Clock out at end of shift

When the shift is over, staff tap 'Clock Out'. Rundeck records the final time, calculates total hours worked minus breaks, and adds the entry to the timesheet for manager review.

Shift complete
✅
Shift complete
Clocked out at 5:04 PM
7.5h
Total hours
30m
Break time
7.0h
Net hours
Tips

Get the most from clock in / out

A few ways to keep time tracking accurate and hassle-free.

📍
Set GPS radius
Configure the GPS radius for each location in settings. A tighter radius (50m) prevents early clock-ins from the car park. A wider one (200m) suits large venues.
🖥
Use kiosk mode
Set up a shared tablet at each venue as a clock-in kiosk. Staff tap their name and clock in — no need for everyone to have the app installed.
⏰
Enable early clock-in limits
Prevent staff from clocking in more than 5 or 10 minutes before their scheduled start. This keeps payroll costs accurate.
📲
Push notifications
Staff receive a reminder notification 15 minutes before their shift starts. This reduces late arrivals and missed clock-ins.
☕
Enforce break rules
Configure mandatory break rules based on shift length. Rundeck will remind staff to take their required breaks during long shifts.
📊
Monitor live attendance
Managers can see who is currently clocked in across all locations from the dashboard. Spot no-shows early and arrange cover quickly.
Related

Up next

Explore other features that work with clock in / out.

⏱
Timesheets
Approve hours and export to payroll
📅
Rostering
Build and publish weekly rosters
👥
Staff Management
Manage your team directory and roles
FAQ

Common questions

How does GPS clock-in work?+
Staff clock in from their phone and Rundeck records their GPS location. Managers can see where clock-ins happened and verify staff were on-site.
Can staff clock in without a phone?+
Yes. You can set up a shared tablet or kiosk at your venue for staff to clock in using a PIN.
What happens if someone forgets to clock out?+
Managers are notified of open clock-ins and can manually add a clock-out time from the timesheets page.

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